In order for volunteers to be granted IT access and complete all of the required trainings, all volunteers must complete the following hiring process (A Social Security Number is Required).
Step 1: The volunteer will need to identify a mentor who is able and willing to take on a volunteer for a defined amount of time.
(See the list of mentors
Step 2: The mentor and volunteer will begin the volunteer process in the mentor’s department via the departmental hiring manager. This will initiate a criminal background check and grant access to an OUHSC IT account. The following forms will be needed.
- Release and Confidentiality Agreement Form:
If the Volunteer is Over 18 year of Age: Release and Confidentiality - Over 18
If the Volunteer is Under 18 year of Age:
Release and Confidentiality - Under 18
(Note: The Mentor will also need a criminal background check if the volunteer is under 18 years of age)
- Proof of Medical Insurance – front and back copy of the volunteer’s personal insurance card.
- Confidential and Proprietary Information Disclosure Form (CPID): CPID
Step 3: Once the criminal background check is cleared and IT user access is granted, the volunteer will need to complete all required trainings (HIPAA, General Biosafety Training, Fire Safety Training, and Laboratory Safety) and any project specific trainings (Bloodborne Pathogens, Research Animal Training, TB Training Human Subjects Training, Radiation Safety, and/or DOT Shipping).
Step 4: After
all trainings and all the above listed forms are completed, the volunteer is
now able to work in the lab. A complete file should be saved in the office of
the mentor’s department and if the volunteer is under the age of 18, the Office
of Risk Management should be notified.